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Traffic management

Most events, depending on the location, will require a traffic management plan, with a full risk assessment.  It must clearly identify all risks to the travelling public, visitors and employees attending the event. 

If your event could cause serious traffic disruption or road safety problems, it may not be allowed to go ahead.  So it’s important to produce a detailed plan and involve the police and us at the earliest opportunity.

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If your event takes place on the highway or road, you will be responsible for public safety as the event organiser.

Your traffic management plan will need to consider the issues below.

  • How will visitors get to the event, e.g. bus, coach, train, walk, cycle, car?
  • How will you organise traffic control on the roads to the site and on the site itself?
  • Which roads, paths and bridleways may be affected by your event traffic?
  • Will they be able to accommodate the extra traffic from the event without causing delays?
  • How will you deal with breakdowns or collisions on the roads leading to the event site?
  • Will you need to apply for any road closures?

If you need a road closure for your event, you must allow at least three months for your application to be processed.

  • Which roads or sections of the road will need to be closed?
  • Where will traffic be diverted?
  • Are temporary traffic lights required?
  • Will the closure clash with any road works or other activity on the roads near the event?  View our online road works webpage.

Directional signs are only allowed on the highway if there will be a large number of drivers visiting the event who are unfamiliar with the area or if specific routing is needed.

  • Do you need to contact public transport operators to see if extra buses or trains with more carriages can be arranged?
  • Do you need to arrange free buses?
  • Will you need park and ride or park and walk facilities?
  • Will any car parks need to be closed to traffic because they are being used as event venues?
  • What alternative parking is available?
  • What arrangements will be made to replace any disabled parking spaces if a car park has to be closed?
  • Does on street parking need to be restricted to allow better access to the event site?
  • What parking is available for organisers, visitors and emergency services at the event site?
  • Do you have enough car parking on site for the number of visitors you are expecting?
  • How will you deal with breakdowns that block access to parking?